DCS Norway AS streamlined its document approval process with Approveit, cutting time to signature from 10–15 days to just a couple of hours, based on approximate figures shared by CFO Brad Brubaker. By bringing document reviews and approvals into one place, the company replaced coordination across multiple channels with a shared process for tracking decisions, comments, and outstanding actions.

About DCS Norway AS

DCS Norway AS uses Approveit across the company to review and approve documents before they are signed. Its finance team also uses the platform for three types of financial documents: vendor bills, customer invoices, and intercompany invoices.

With multiple people involved in reviewing documents, the business needs clear ownership and reliable visibility into the status of each approval.

The challenge: managing document reviews across multiple channels

Before implementing Approveit, DCS coordinated document reviews through several communication channels at the same time. Different people were contacted separately, making it difficult to maintain a complete picture of each review.

The team lost track of document versions, comments, who had approved what, and which actions were still needed to complete the process.

As a result, reviewing a document also meant piecing together information from different conversations. DCS needed a centralized document approval process to keep everyone involved working from the same information.

Why DCS Norway AS chose Approveit

Three factors stood out to the team:

• Ease of use

• Intuitive design

• Responsive human customer success team

DCS wanted approval workflow software that employees could use easily and that the team could configure around its own review processes. Access to people who could help resolve issues directly was also an important part of the choice.

“Ease of use, intuitive design, and an incredible (human) support team who is always available to directly solve any issues we have.”

— Brad Brubaker, Chief Financial Officer, DCS Norway AS

The solution: one place for company-wide document approvals

DCS introduced Approveit across the company to manage document reviews and approvals before signing. The team found it easy to define its own approval workflows, creating a shared process with clearer responsibilities.

Alongside company-wide document reviews, finance uses Approveit for three key document types.

Vendor bill approvals

Finance reviews and approves vendor bills in Approveit, keeping the associated review information and approval decisions together.

This gives the team a consistent place to follow each bill’s review status and see what still requires attention.

Customer invoice approvals

Customer invoices are also reviewed and approved through Approveit. Keeping these reviews in a shared system helps the team retain visibility into comments and decisions without having to reconstruct them from separate conversations.

Intercompany invoice approvals

Finance uses Approveit to review and approve intercompany invoices, extending the same approach to documents exchanged between related entities.

Together, these workflows bring three types of financial document approvals into the platform already used for document reviews across the business.

The result: faster time to signature, clearer ownership, and better visibility

After implementing Approveit and making it the company’s default way of working, DCS reports that time to signature dropped from 10–15 days to a couple of hours. These are approximate figures provided by CFO Brad Brubaker.

“It sounds exaggerated, but by implementing ApproveIt and making it our default way of working, we improved time to signature from 10-15 days to a couple of hours.”

— Brad Brubaker, Chief Financial Officer, DCS Norway AS

Previously, multiple channels made it difficult to follow versions, comments, and decisions. Approveit gave the company a single source for managing that information and coordinating the people involved.

For the team, this means:

• One central place for document reviews and approvals

• Company-wide use for reviewing documents before signing

• Three finance document types managed in the same platform

• Clearer visibility into approval decisions and review status

• Better ownership of the actions needed to complete reviews

“Approval workflows were easy to self-define, and the tool enabled us to drive ownership, visibility and alignment across all aspects of the company.”

— Brad Brubaker, Chief Financial Officer, DCS Norway AS

With Approveit, DCS Norway AS established a more consistent way to review and control documents, helping teams stay aligned from the initial review through to approval.